Recording & Filing 

Filing Instruments
Requirements for filing instruments:
Document must be an original

  • Document must be notarized with proper acknowledgment
  • Document should contain a legal description or in the case of releases and assignments, a Book and Page/Document number reference


Return Mailing

If the document is being mailed back, a self-addressed, stamped envelope is preferred.


Fees

RECORDING FEES FOR CHAVES COUNTY

EFFECTIVE JULY 1, 2019

 

Pursuant to 14-8-15 NMSA, a County Clerk shall collect a recording fee of $25.00 for each document filed or recorded by the County Clerk. If a document being filed or recorded contains more than ten entries to the county recording index, the county clerk shall collect an additional fee of twenty-five dollars ($25.00) for each additional block of ten or fewer entries to the county recording index from the document.



ENTRIES

GRANTOR & GRANTEE

Every Grantor and Grantee indexed counts as one entry.

LOTS AND BLOCKS

Each lot listed in a block will count as one entry. Lots l, 2, 3, Block 7 will be 3 entries. All of Block 8 will be 1 entry,

SECTIONS

All parcels within the same section are 1 entry. S2SE4, NW4, SE4SW4 of Section 6 T1 1N, R30E will be 1 entry. (The only portion indexed will be the first call of each section, “See Record for Additional Legal Description” will be inserted into the notes field.).

NOTARIES

There will not be an extra charge for additional notaries. 14-8-12.4 NMSA was repealed.

OTHER REFERENCES

Book and Page will each count as one entry.

PLATS/SURVEYS                             $25.00 (NMSA14-8-16D) regardless of entry count

Chaves County Clerk Miscellaneous Fee's

MISCELLANEOUS TRANSACTIONS:


Copies of documents made by customers……………………….…$0.50

Copies of documents made by clerk's staff…………………..….….$1.00

Hard copies of surveys & plats…………….……………………..…..$3.00

Certification of recorded documents…………..……………………..$1.00

Images emailed……………….........…………………….……………$1.00/image plus $2.00 email fee

Images faxed local or long distance Clerk's record……….………..$1.00/page plus $5.00 fax fee

 

Marriage License (NMSA 40-1-11)

Marriage License Application Fee…………….……………………..$25.00

Duplicate Marriage Certificates…….………………………………….$5.00

Certified copy of marriage record……………...………………………$2.50


Probate (NMSA 34-7-14 & 15)

Probate Packet (with or without a will)…………………..……………$5.00

Fee for Initial Filing (NON-REFUNDABLE)……….…………..…….$30.00

Copies…………………………………………...……………………….$0.15

Certification of probate copy……………………...……………………$0.50

Clerk's Certificate………………………………………..………………$4.00